Digital Emission Factors Database Software
Standardize, control, and maintain emission factors across your organization with PrimeEHS Emission Factors Database—built for accurate carbon accounting and audit-ready reporting.
Request a DemoTake control of emissions accuracy with PrimeEHSTM Emission Factors Database
Carbon reporting is only as credible as the emission factors behind it. With PrimeEHSTM Emission Factors Database, enterprises can centralize emission factors across Scope 1, Scope 2, and Scope 3 calculations, eliminate inconsistent spreadsheet versions, and ensure every site and business unit uses the same approved factors.
By managing factor sources, versions, geographies, units, and validity periods in one system, PrimeEHSTM reduces reporting risk, strengthens compliance with global standards, and improves the reliability of sustainability disclosures.
Improve calculation consistency, reduce audit friction, and scale carbon reporting across the enterprise—all from a centralized platform.
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PrimeEHSTM Emission Factors Database: The key to accurate, defensible emissions reporting
Managing carbon data without a controlled emission factor database leads to inconsistent results, repeated rework, and audit issues. Here’s why an enterprise-grade emission factors database is a smart investment:
Improve accuracy
Ensure every CO₂e calculation uses approved, standardized emission factors. Reduce manual conversion errors and factor mismatches.
Ensure compliance
Align calculations with GHG Protocol and ISO expectations for transparency and traceability. Maintain full documentation for inspections, audits, and ESG disclosures.
Boost efficiency
Avoid repeated factor lookups and spreadsheet merges. Automate factor selection based on geography, year, and activity type.
Reduce risk & rework
Prevent reporting disputes caused by outdated or unapproved factors. Support consistent emissions baselines across reporting cycles.
And many more customizable permits to meet your organization’s need.
Improve safety
Ensure all safety measures are verified before work begins. Minimize risks by enforcing hazard assessments and mitigations.
Ensure compliance
Align permits with OSHA, ISO, and other regulatory standards. Automatically generate audit-ready documentation for inspections.
Boost efficiency
Digitize the entire workflow to reduce approval times and eliminate bottlenecks. Provide real-time tracking and status updates for ongoing tasks.
Cost Savings
Lower incident-related expenses by preventing accidents. Save time and resources by streamlining processes and reducing paperwork.
Key features of PrimeEHSTM Emission Factors Database system
centralized-emission-factors-library
Store all emission factors in one controlled repository across fuels, electricity, refrigerants, logistics, waste, purchased goods, and more.
Multiple source support
Manage factors from multiple standards and publishers (global, regional, supplier-provided, and internal factors) with clear source attribution.
Multiple source support
Manage factors from multiple standards and publishers (global, regional, supplier-provided, and internal factors) with clear source attribution.
Real-time visibility & updates
Monitor permit statuses for approvals, rejections, and expirations with real-time updates and notifications. Gain instant insights to ensure compliance, maintain safety awareness on-site and take prompt actions when needed.
Version control & validity periods
Maintain factor versions with effective dates, retirement rules, and historical traceability so past reports remain reproducible.
Units, conversions & normalization
Standardize units (kg, liters, kWh, ton-km, etc.) and maintain conversion logic to ensure consistent calculations across locations and business units.
Accessible Anytime, Anywhere
Access the software from any device, including desktops, tablets, or smartphones. Work flexibly and ensure uninterrupted operations, whether in the office or on-site.
Seamless Integrations
Integrate with Oracle, SAP, SIMOPs, and other platforms for enhanced functionality. Improve operational efficiency with easy data synchronization across systems.
Geography and market-based factors
Support region/country/state-specific electricity grid factors and market-based factors where applicable, enabling more accurate Scope 2 reporting.
Approval workflows & governance
Control who can add, modify, approve, or publish emission factors. Reduce errors and prevent unauthorized changes.
Automated factor selection
Auto-map emission factors to activities based on category, geography, time period, and unit type to reduce manual effort and mistakes.
Audit trail & change history
Track every update with who changed what, when, and why ensuring transparency during audits and disclosures.
Integrations with carbon accounting workflows
Seamlessly connect emission factors to PrimeEHSTM Carbon Accounting, Energy/Water/Waste tracking, procurement activity data, and ERP imports.
Why choose PrimeEHSTM Emission Factors Database?
PrimeEHSTM makes emission factor management enterprise-ready—controlled, traceable, and easy to scale.
Configure roles, permissions, and approval steps to match your compliance and sustainability governance model.
Role-based access control
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Multi-level approvals
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Controlled publishing
No more inconsistent sheets and conflicting values across plants.
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Single source of truth
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Unit and geography consistency
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Reduced calculation disputes
Make audits simple with complete source and version history.
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Change logs and factor history
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Source attribution
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Reproducible calculations
Less manual work means faster reporting timelines.
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Auto-mapping to activities
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Reduced factor lookup effort
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Lower rework due to errors
Pull factor inputs and activity data cleanly from existing enterprise systems.
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ERP and data imports
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Carbon module connectivity
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Scalable for multi-site enterprises
Emission Factors Database: Process workflow
The PrimeEHSTM Emission Factors Database is designed to streamline factor management end-to-end. Here’s how it works:
1Add emission factors
Upload or enter emission factors by category (fuel, electricity, refrigerants, waste, logistics, etc.) with units, geography, and source details.
2Validate & normalize
The system validates formats, enforces unit consistency, and applies normalization rules where required.
3Review & approve
Factors move through an approval workflow. Approvers can accept, reject, or request changes before publication.
4Publish to calculations
Approved factors are published and become available for carbon calculations across PrimeEHSTM modules.
5Ongoing updates & versioning
When factors change (new year values, new sources, regulation updates), the system creates new versions while preserving historical records.
6Audit-ready reporting
Generate factor registers and change logs anytime to support audits, ESG reporting, and regulatory reviews.
Frequently asked Questions (FAQs)
It’s a centralized system to store, manage, and govern emission factors used to calculate greenhouse gas emissions (CO₂e) across activities and sites.
Because inconsistent or outdated emission factors lead to inaccurate reporting, audit issues, and repeated rework especially at enterprise scale.
Yes. Every factor can have versions, effective dates, and full change history so calculations remain reproducible.
Yes. PrimeEHSTM supports approval workflows so only verified factors are published for calculations.
Yes. The database supports geography-based factors, including location and market-based factors where applicable.
Yes. Every update is logged with user, timestamp, and change history to support audits and disclosures.
Yes. Emission factors can be directly used inside PrimeEHSTM Carbon Accounting and other sustainability workflows.
Yes. It is designed for industries that require strict traceability and compliance-ready reporting.
